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Special Events Director

Location: Montgomery
Posted on: June 24, 2019

Job Description:

Montgomery Country ClubJOB DESCRIPTIONMarch 2019--TITLE:--------------------------------------------Special Events Director----------STATUS:--------------------------------------FT--------------------------------REPORTS TO:--------------------Food and Beverage Services Director--------------------------------------DEPARTMENT:-- -- -- ----Food and Beverage--Essential FunctionsPlan and execute club special events, member functions, and meetings to assure that the member's expectations are exceeded.--Market club facilities and offering to members.--Duties ------------------Help guests arrange banquets, luncheons, meetings, weddings, dances and other social events; obtain pertinent information needed for guest planning.------------------Take reservations for private functions: scheduling rooms, recommending menus, and reserving equipment.--------------------Help guests with entertainment, decorations, audio/visual and any other requirements integral to events being planned.------------------Suggest menu and help guests plan menu in conjunction with the Executive Chef and/or other culinary personnel.------------------Work with Chef to determine selling prices for catered events; oversee the development of contracts.------------------Communicate necessary information to and conducts event planning with Chef, F*B Service Director and Housekeeping Director; arrange for printing of menu and procuring of decorations and entertainment.------------------Inspect finished arrangements; may be present to oversee the actual service and greeting of guests.------------------Check special function sheets against room set-up.------------------Maintain professional relationships with all outside vendors, party houses, photographers, florists, entertainment companies, etc., to ensure Club needs are met on a timely basis.------------------Continually seek new business and contact potential sales sources as permitted within the Club's tax-exempt status.------------------Maintain past and potential client files; schedule calls/visits to assess on-going needs of prospective clients for Event Planning services.------------------Implement on-going marketing campaign to alert Members to the Club's banquet operations and capabilities.------------------Coordinate with other departments (golf, tennis, athletics, youth) for event details.--Schedule appropriate rooms, set menus, complete and distribute functions sheets in advance for any modifications.------------------Schedule entertainment for member functions including fireworks, rental of stages, moonwalks, children's game equipment, music, etc.------------------Plan and acquire decorations and flowers.------------------Attend weekly director's meetings and food and beverage meetings. --

Keywords: MONTGOMERY COUNTRY CLUB & BEAUVOIR CLUB, Tuscaloosa , Special Events Director, Executive , Montgomery, Alabama

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