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Human Resources Assistant (ER/LR - Strategic Business Unit)

Company: Department of Veterans Affairs
Location: Tuscaloosa
Posted on: May 6, 2021

Job Description:

  • Videos Videos
    • Duties Help Duties Summary The Employee Relations/Labor Relations (ER/LR) Strategic Business Unit (SBU) includes employee and labor relations, awards, and performance management. Incumbent serves as the primary human resource assistant for the ER/LR and Performance Management section and performs administrative work to support the HR Specialists in these program areas. These are NOT virtual positions. Learn more about this agency Responsibilities This is a developmental HR Assistant (ER/LR) position that ranges from GS-6 to the GS-7. At the full performance level, the incumbent will perform the below (not all inclusive) duties:
      • Controls and responds to incoming and outgoing correspondence: determining priority, establishing suspense dates as required, referring to a supervisor or appropriate co- worker, and following-up to ensure suspense dates are met. Responds to a variety of inquiries regarding program policy and procedures.
      • Takes a proactive approach to helping customers with problems and inquiries. Screens questions or complaints from employees and union inquiries by determining the nature and scope of the problem. Informally resolve issues that can be satisfied by an explanation of personnel policies, such as the difference between absences without leave and leave without pay, and refers significant problems with potential for formal grievances, appeals and/or other third- party complaints to the appropriate HR Specialists in these program areas. Provides information and assistance to employees and supervisors based on interpretation of regulations and rules. Provides technical guidance, information, and assistance for a variety of Employee Relations programs such as disciplinary actions, grievances, appeals, complaints, and drug testing. Evaluates sensitive personnel issues and counsels employees on the requirements and repercussions of viable options.
      • Provides administrative support by responding to questions, complaints, problems or situations, and providing explanations of HR policy in Employee and Labor Relations. Identifies relevant facts and issues, analyzes individual circumstances, interprets data to determine facts surrounding required actions, determines relevant guidance and procedures, prepares reports and recommends appropriate corrective actions commensurate with assignment. Conducts regulatory research to provide a thorough response. Assists HR Specialists on special projects by gathering and organizing data, identifying issues and discrepancies, formatting material, and recommending improvements and solutions. Develops presentations, reports and analyses, as needed.
      • Assembles evidence files and obtains information from relevant sources necessary for the HR Specialist to determine appropriate guidance/advice to management. Maintains, monitors and follows up on suspense items and reports.
      • Prepares correspondence, reports, forms, and other documents required to complete actions. Assists the Specialist with the preparation of agency files for third-party appeals, including Merit Systems Protection Board appeals and Equal Employment Opportunity document requests and hearing files. Performs the same tasks for Disciplinary Appeals Board hearings, Administrative Investigative Boards, fact- findings, etc.
      • Maintains and updates a variety of computerized databases, maintains statistical data necessary to comply with the reporting requirements of the NetworkNACO, records and gathers data and prepares reports. Collects information and prepares draft responses to Freedom of Information and/or Privacy Act requests.
      • Responds to inquiries on procedures for disciplinary actions, grievances, and appeals concerning timeliness, documentation, and signature requirements. Screens questions or complaints to accurately determine the nature or scope of the problem, resolving issues that can be satisfied by an explanation of HR policies. Guides supervisors to the appropriate HR Specialist for advice regarding compliance with bargaining unit agreements. Provides administrative assistance to Specialists when conducting a demand to bargain discussion/negotiation with union representatives.
      • Prepares and maintains records on all actions associated with Employee and Labor Relations. The incumbent maintains all electronic tracking mechanisms used within the program area. Processes and documents HR actions in Employee and Labor Relations. Processes requests for assigned specialty areas that require knowledge of forms, authorities, action codes, regulatory authorities or additional pay systems, and employee categories (e.g., General Schedule, Federal Wage System, Senior Executive Service, Title 38, Hybrid Title 38, or other similar categories). Codes actions in HR Smart. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level Work Schedule: Monday - Friday; 8:00 AM - 4:30 PM OR 7:30 AM - 4:00 PM Telework: Not available at this time Virtual: This is not a virtual position. Position Description/PD#: Human Resources Assistant (ER/LR - Strategic Business Unit)/PD99976A Relocation/Recruitment Incentives: Not Authorized Financial Disclosure Report: Not require Travel Required Not required Supervisory status No Promotion Potential 7
        • Job family (Series) 0203 Human Resources Assistance Similar jobs
          • Human Resources Specialists
          • Specialists, Human Resources
          • Requirements Help Requirements Conditions of Employment
            • You must be a U.S. Citizen to apply for this job
            • Designated and/or random drug testing may be required
            • Selective Service Registration is required for males born after 12/31/1959
            • You may be required to serve a probationary period
            • Subject to background/security investigation
            • Selected applicants will be required to complete an online onboarding process Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 05/03/2021. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05, and for a GS-07 position you must have served 52 weeks at the GS-06. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below:
              • GS-06
              • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
              • Performing clerical and administrative task to assist in human resources i.e. using office automation equipment to prepare and/or edit correspondence and reports..
              • Maintaining records
              • Proofreading, printing and distributing contracts.
              • Maintain subject-matter files regarding program of responsibility.
              • Processing procedures of office automation functions such as storing and retrieving documents, producing letters and memorandums, and entering and retrieving data from spreadsheets or databases.
              • Knowledge of standard processing procedures, formats, distribution and retention policies for correspondence or reports produced.
              • Education: There is NO educational substitution at this grade level. Please DO NOT submit transcripts
              • GS-07
              • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-06 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
              • Understanding of union contract and HR policies and regulations related to employee relation issues;
              • Processing procedures of office automation functions such as storing and retrieving documents, producing letters and memorandums, and entering and retrieving data from spreadsheets or databases;
              • Knowledge of standard processing procedures, formats, distribution and retention policies for correspondence or reports produced.
              • Education: There is NO educational substitution at this grade level. Please DO NOT submit transcripts You will be rated on the following Competencies for this position:
                • Attention to Detail
                • Computer Skills
                • Customer Service
                • Employee Relations
                • Labor Relations Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: No special physical exertion is required. The work is primarily performed while sitting, although some work may require periods of standing. The regular and recurring work of the position involves sitting at a desk, conferences, meetings, etc., and occasional visits to activity work sites. Occasional use of automobile and public conveyances may be required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at . Education There is no educational substitution at this grade level.

Keywords: Department of Veterans Affairs, Tuscaloosa , Human Resources Assistant (ER/LR - Strategic Business Unit), Human Resources , Tuscaloosa, Alabama

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