Program Assistant - 518185

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Pay Grade/Pay Range:55 Hourly (non-exempt) - Minimum - $ 12.88 Midpoint - $ 18.81

Department/Organization:200641 - Financial Aid

Normal Work Schedule:Monday - Friday 8:00am to 4:45pm

Job Summary:Under limited supervision, assists the department head or director in the day-to-day operations of a program. Oversees the program support, general office, administrative and secretarial duties with some variety and complexity. Typical duties may include overseeing some aspects of the program, acting as the main liaison to other offices within the University as well as external contacts, maintaining budget records, supervising other support staff and-or students, arranging meetings-itineraries-agendas, typing a variety of material, compiling data and preparing reports, and purchasing office and program supplies and materials.

Additional Department Summary:Serves as department's hiring manager for recruitment and hiring process of all new employees. Reviews and approves accuracy of timesheets for monthly and, bi-weekly employees. Coordinates travel arrangements for employees. Completes registration applications and handles hotel/fleet car reservations. Completes employee reimbursement vouchers. Responsible for all purchases in the department and serves as the purchasing cardholder as well as the reconciler. Works closely with the budget office to discuss operation, salary, and proposals for the financial aid department. Troubleshoots various complaints from staff members such as computer, printer, fax and telephone problems and contacts the appropriate department to request repairs. Serves as the liaison for various departments including EM Tech Support, Telecommunications, Locksmith/Key Security, Student Services Center Building Rep, and others. Heads the Communications team in the department and directs all changes and updates of documentation and forms along to other team members. Initiates and coordinates production of promotional items for the department. Involved in initial development of concept, creating artwork with various Adobe software, requesting quotes to ensure best price, and print and delivery. Ensures adherence to the visual identity guide and copyright laws for all financial aid promotional items.

Required Minimum Qualifications:High school diploma or the equivalent and three (3) years of general office experience; OR Associate's degree and one (1) year of general office experience; OR a Bachelor's degree.

Skills and Knowledge:Knowledge in the usage of personal computers and standard application software (word processing, spreadsheet and-or database management programs) as well as design software (Adobe software, including InDesign and Photoshop). Good organizational, communication, and public relations skills.

Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.

Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy, age, genetic or family medical history information, disability, protected veteran status, or any other legally protected basis, and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. Follow the link below to find out more. "EEO is the Law"